Saturday, February 19, 2011

INSTRUCTIONS FOR FILLING ONLINE APPLICATION FORM for Civil Services

INSTRUCTIONS FOR FILLING ONLINE APPLICATION FORM for Civil Services


(Preliminary) Examination 2011

1. Log on to http://www.upsconline.nic.in/ to access the home page of the “ONLINE

APPLICATION”. Click “Online Examination Application”. Link will take you to the

next page having a list of all the active examinations.

2. Before filling up the form candidates are advised to carefully go through the

Notification No 05/2011-CSP. published in the Employment News dated 19.02.2011

excerpts of which are also available in the “Examination Notice” sub menu of the

“Guidelines to the Candidates” menu.

3. Select the Notified Exam for which you wish to submit your application and press

“Click here” button under PART-I column corresponding to desired examination.

4. Clicking on “PART-I Registration” link would take you to the, Main page for

submitting the desired data for the Exam.

5. Clicking on “PART-II Registration” would take you to the second part of the online

application, which we will discuss and follow later in these instructions.

6. When the candidate clicks on Click Here link for the particular examination (as

indicated in step 4) he/she will be redirected to a new page for entering into PART-I

Registration of Online Application.

7. Click on the Continue button to proceed for the PART-I Registration. Clicking on

‘Continue’ button opens-up a fresh blank form for the PART-I Registration. The Part-I

Registration process is FURTHER divided into 5(FIVE) pages in which the candidates

have to fill in the information, particulars and details asked for. Fields with red STAR

(*) marks are mandatory and essential to be filled in by the candidate. Below every

field clear instructions for filling up are written which should be carefully read and

strictly followed by the candidates while filling up the form. Page-wise information

asked are as follows:-

PAGE ONE:

Here the system inter-alia asks for Candidate’s Personal Information including

‘Name’, ‘DOB’, ‘Father’s name’, ‘Mother’s name’, ‘Address’, if the candidate falls in

the ‘Physically Challenged status and category, ‘Community the candidate belongs to

(General, OBC, SC, ST), whether ‘Fee Remission’ is claimed, “if he/she belongs to

minority”, his/her “Marital status” etc. Instructions are given below each field, which

may be read carefully and followed strictly.

[Candidates may note that SC, ST, Physically Challenged and Women candidates are

not required to pay fee. When the candidates choose “Female” in Gender field; Yes in

“Physically Challenged field; ST or SC in “Community” field; “YES” response is

indicated in the “fee remission claimed” field by default which they are not required to

change. These candidates will not be taken through the “fee payment details page”

where the candidates are supposed to fill in the Payment Details while filling up Part-II

of the Online Application.]

Click on “Continue” button at bottom of the page to go to the second page.

PAGE TWO:

Here the system asks if the candidate wishes to apply for ‘Age Relaxation’. The

candidate will be given the option to select the category under which he/she is applying

for age relaxation. (Candidates are advised to refer to the Notification No. 05/2011-

CSP. published in the Employment News dated 19.02.2011).

And

Asks for the ‘Examination Centre’ the candidate wishes to appear from. The

candidate is to select a centre from the drop down menu. The system also asks for the

“No of Attempts already made”, please fill the no of attempts here (0 in case you have

not taken any attempt)

Click on “Continue” button at bottom of the page to go to the third page.

PAGE THREE:

On this page Information about Specific Details for Civil Services (Main)

Examination is asked like“ Are you claiming exemption from

appearing in Indian Language paper ?:” if you have opted “NO” from the drop

down menu, then in the next column please select the Language from the drop down

menu. Like wise you have to select “Optional Subject 1”, “Optional subject 2”, “

Centre for Civil Services (Main) Examination” and “Medium for written

Examination” from the drop down menu.

Note Candidates will not be allowed to offer the following combinations of subjects :–

(a) Political Science & International Relations and Public Administration;

(b) Commerce & Accountancy and Management;

(c) Anthropology and Sociology;

(d) Mathematics and Statistics;

(e) Agriculture and Animal Husbandry & Veterinary Science.

(f) Management and Public Administration;

(g) Of the Engineering subjects, viz., Civil Engineering, Electrical Engineering and

Mechanical Engineering–not more than one subject.

(h) Animal Husbandry & Veterinary Science and Medical Science

Please Note that the choice of “Optional subject 1” and “Optional Subject 2” is for

statistical purpose only and the CSP successful candidates will be asked the information

at a later stage .

Click on “Continue” button at bottom of the page to go to the fourth page.

PAGE FOUR:

Here the system displays all the information provided by the candidate in the

application form for verification. ‘Update’ button is also provided therein at the bottom

of the Online Application details to move back and make any correction in the

information filled in. The candidates are advised to check the filled in details and

satisfy themselves that all information is correctly filled up. No change in information

filled in by the candidates would be allowed at any subsequent stage of the examination

process.

Declaration box:

At the bottom of the page there is a ‘Declaration’ for the candidates. Candidates are

advised to go through the contents of the Declaration carefully. Candidate has the

option to either agree or disagree with the contents of Declaration by clicking on ‘I

Agree’ or ‘I Do Not Agree’ buttons. In case the candidate opts to disagree, the

application will be dropped and the procedure will be terminated. Accepting to agree

only will submit the candidate’s Online Application, and the Part-I data submitted

would be saved and a Registration Id generated for the candidate. Fifth page is

displayed.

PAGE FIVE:

Here the system Displays the system generated unique ‘Registration ID’ along with

the essential identification information about the candidate viz. ‘Name’, ‘Father’s

Name’, ‘Mother’s name’, ‘DOB’, ‘Address’, ‘Examination Centre’ etc. opted by the

candidate. The candidate is also intimated that he/she has completed PART-I of the

Registration of Online Application procedure. The candidates may however note that

Application would be treated as incomplete and rejected unless accompanied with

Part-II Registration.

Here PART-I of the Online Application procedure is completed. A candidate has

to complete the PART-II Registration for the successful Online Application

submission.

[ CANDIDATES ARE ADVISED TO TAKE A PRINT OF THIS PAGE BY

CLICKING ON THE “Print” OPTION AVAILABLE BELOW NOTE-2

THEREIN. THEY WILL BE REQUIRED TO INPUT THEIR REGISTRATION

ID and DOB at subsequent stages.

CANDIDATES OPTING TO DEPOSIT FEE IN CASH ARE ADVISED TO

TAKE PRINT OF PAY-IN SLIP BY USING THE OPTION “Print Bank Pay-in-

Slip”. Using this pay-in –slip, they can deposit the fee in cash at any branch of

STATE BANK OF INDIA. The Bank will not accept any other pay-in –slip or

challan than the one printed through the “Print Bank Pay-in-Slip” OPTION of

this Online Application. After receipt of cash, the Bank would stamp the pay-inslip

and also provide a “TRANSACTION ID”. The candidate would have to log in

again and proceed with PART-II Registration process.

NB : FEE EXEMPTED CATEGORY CANDIDATES; CANDIDATES OPTING

TO DEPOSIT FEE THROUGH CREDIT/DEBIT CARD OR BY USING

INTERNET BANKING FACILITY OF STATE BANK OF INDIA CAN

STRAIGHTAWAY PROCEED TO COMPLETE PART-II REGISTRATION BY

CLICKING ON THE LINK “PART-II Registration” AT THE BOTTOM OF

PAGE 5.]

Application Form for PART-II Registration

PART-II REGISTRATION COMPRISES THREE STEPS:-

1. FEE PAYMENT

2. UPLOADING OF PHOTOGRAPH AND

3. UPLOADING OF SIGNATURE

FOR FEE PAYMENT CANDIDATES HAVE THREE OPTIONS:-

1. THEY CAN PAY CASH AT ANY BRANCH OF STATE BANK OF INDIA

THROUGH THE PAY-IN-SLIP GENERATED BY THE ONLINE

APPLICATION PROCESS.

2. THEY CAN PAY ONLINE USING THE INTERNET BANKING FACILITY

OF THE STATE BANK OF INDIA IF THEY ARE STATE BANK OF INDIA

CUSTOMER AND HAVING ITS INTERNET BANKING FACILITY.

3. THEY CAN PAY ONLINE USING ANY VISA/MASTER DEBIT OR

CREDIT CARD ISSUED BY ANY BANK/INSTITUTION.

N.B. THE ONLINE APPLICATION PROCESS DOES NOT TAKE THE FEE

EXEMPT CATEGORY CANDIDATES (i.e. SC, ST, and PHYSICALLY

CHALLENGED AND WOMEN CANDIDATES) THROUGH THE FEE PAYMENT

AND FEE DETAILS SUBMISSION STEPS AND AFTER FILLING UP PART –I

REGISTRATION THEY CAN STRAIGHTAWAY PROCEED TO PART-II

REGISTRATION BY USING THE LINK AT THE BOTTOM OF LAST PAGE OF

THE PART-I REGISTRATION.

BEFORE PROCEEDING TO FILL IN PART –II REGISTRATION CANDIDATES

MUST ENSURE:

1. That if paying through cash at SBI, they have paid the requisite fee at any SBI

branch and obtained TRANSACTION ID. In the other two online modes of

payments, Transaction ID is generated and filled in automatically.

2. That they have scanned images of their photograph and signature

#

in .png or

.jpg format, each of which should not exceed 40 KB in size. The photograph

should preferably be in .jpg format and the signature can be in .png or .jpg

format.

3. Each of the scanned images of the photograph/signature should not exceed 40

KB in size (for photograph, the pixel size is 140 pixels height x110 pixels width

and for sign it should be 110 pixels height x140 pixels width) and also to be

ensured that the uploaded photograph/signature are proper.

# The candidate should scan his/her signature, which has

been put on white paper with Black Ink pen.

[Candidates using MSWindow/MSOffice can easily obtain photo and

signature in .png or .jpg format not exceeding 40KB by using MSPaint or

MSOffice Picture Manager. Scanned photograph and signature (scan at 200

dpi) in any format can be saved in .png format by using ‘Save As’ option in

the File menu and size can be reduced below 40KB by using crop and then

resize option (Please see point 3 above for the pixel size) in the ‘Image’

menu. Similar options are available in other photo editor also.]

[If you have logged out after completing Part-I Registration, go through the following

steps for Part-II Registration:

Log on to http://www.upsconline.nic.in/.

· Place the mouse over the ‘Examination’menu. The link would display a set of

two options namely “PART-I Registration” and “PART-II Registration”.

· Click on Part-II Registration.]

1. In the dialog box which opens up, fill in your REGISTRATION Id and Date of

Birth (DOB)

2. Press SUBMIT button.

3. A fresh page opens up indicating your Registration Id and showing three options

of payments, viz, “Pay by Cash”; “Pay by Card” and “Pay by Net Banking”

each option accompanied with a radio button.

4. Click on the radio button corresponding to the choice of your payment and then

click on CONTINUE.

5. If paying by cash, fresh window opens wherein TRANSACTION Id given by

the State Bank of India and Date of Transaction is to be filled in. The

TRANSACTION Id given by the BANK is to be a SEVEN OR EIGHT DIGIT

NUMERIC CHARACTER, which is to be filled in the Transaction-Id field.

Considering the All India spread of the SBI there is a possibility of writing of

Transaction ID on the Pay-in-slip by the bank staff variously as TId -

0012121212 OR J – 0012121212 OR 0012121212 etc. if in eight digits OR AS

TId - 001212121 OR J – 001212121 OR 001212121 etc if in seven digits.

CANDIDATES ARE REQUESTED TO FILL IN ONLY THE LAST 7 OR

8 DIGITS AS THE CASE MAY BE, DROPPING OUT ANY ALPHABET,

SPECIAL CHARACTER OR PREFIXED ZEROES. In above two cases fill

in Transaction Id as 12121212 OR 1212121.

After filling in Transaction Id and Date of Transaction Click CONTINUE. A

fresh page opens indicating payment details filled in. After verification Click

SUBMIT. Fresh page opens intimating submission of payment details and

prompting to PROCEED to complete uploading of Photo and Signature.

6. Candidates opting to pay through Credit/Debit card or SBI Internet Banking

facility would be directed to their respective sites and after completing payment

process would be directed back intimating payment details and prompted to

PROCEED to complete uploading of Photo and Signature.

Note: If the candidate has opted for the fee remission in the PART-I Registration these

payment option and pages will not be shown to him/her and he/she will be

directed to the photograph & signature specimen uploading page.

Here the candidate is required to upload the images of recent Photograph and

Signature Specimen. Images to be uploaded should be only in .png or .jpg format of

size not exceeding 40 KB each.

After uploading a fresh page shows the preview of the uploaded images by the

candidate. If the candidate is satisfied with the uploaded images he/she may CONFIRM

the uploading of photograph and signature by clicking on Confirm Upload button. If

by any reason uploaded images are not up to the mark then the candidate can RELOAD

these images by clicking on the Reload Photograph and/or Reload Signature button.

They can view reloaded Photograph/signature by clicking on “Image refresh” button.

The software will not save photograph and signature of the candidate unless he/she

confirms the upload by clicking on Confirm Upload button.

Candidates should satisfy themselves about the quality of photograph & signature files

upload. Applications having poor quality photo or signature files are liable to be

rejected.

In a fresh page the candidate is intimated that his/her application has been submitted

successfully. This page has also a link to view the complete application. Candidates are

advised to printout his complete application right after they complete the application

process.

To view the application submitted by the candidate and to take a printout of

Application, a link View/Print Application is also given on the home page.

Candidates applying online need NOT send hard copy of the Online Application filled by

them online or any other document/certificate/testimonial to the Union Public Service

Commission. However they are advised to take printout of the Online Application and retain

it for any communication required with the commission.

The Candidates applying for the examination should ensure that they fulfill all eligibility

conditions for admission to examination. Their admission at all the stages of the examination

will be purely provisional subject to satisfying the prescribed eligibility conditions.

Mere issue of admission certificate to the candidate will not imply that his/her

candidature has been finally cleared by the Commission. The Commission takes up

verification of eligibility conditions with reference to original documents at subsequent

stages of examination process.

In case of further doubts, if any, the candidate may Refer to FAQ available on the website.

LAST DATE FOR RECEIPT OF APPLICATIONS :

Online Application process must be completed (including filling up of Part-I and Part-

II of the Form) before 11:59 P.M. of 21st March, 2011 after which the web-link will be

disabled.

No comments:

Post a Comment